If you have some hourly employees, you probably know how crucial it is to keep a compliant and accurate record of employee hours. On paper, it’s quite challenging and has created a significant administrative burden for your company’s HR department.

For that reason, more employers take their HR administration online, including time and attendance tracking. However, with the number of available time and attendance systems in the market, it can be a little confusing to choose the best one. So, make sure to keep the following key features below when shopping around:

1. Biometric Attendance

One of the key features you should look for in a time and attendance system is biometrics. It’s ideal if you have a big workforce with particular clock-in and clock-out timelines. 

For instance, if you’re running a contact center with employees working in a nine-hour shift, a biometric time and attendance system is best for your needs. And if you want to know more information about it, visit this site.

2. Flexible Scheduling For Employees

Several businesses offer a flexible schedule that enables employees to end or start their working hours, depending on the employee’s preferences. Some even prefer keeping their workday more organized with consistent working schedule.

With the most advanced time and attendance system, it goes beyond the basic monitoring of the employee’s punctuality. It also enables users to manage and create different rosters and schedules.

3. Absence Management

All businesses deal with absence management problems. Employees have some statutory rights about absence, whether that be holiday or sickness. Moreover, many businesses provide further rights in their efforts to retain and attract the right staff.

Regardless of the entitlement is optional and statutory, effective management ensures equality, fairness, and compliance. With a good time and attendance system, you’ll be able to improve absence management as it allows your business to easily manage and create staff absences.

4. Intuitive Interface

Planning the shift patterns of your employees is one of the essential aspects of many businesses. Ensuring you have enough employees in place to meet the demands of your customer is a good balancing act. Unfortunately, for businesses that still plan their schedules with spreadsheets, it can be time-consuming and may also result in staff planning errors.

So, select a time and attendance system with a well-designed interface and easy to use. In this way, it’ll be much easier for you to easily create shifts or shift patterns for your employees and help you avoid any unnecessary duplication.

5. Payroll Integration

If you have an automated payroll system, one of the key features to consider in a time and attendance system is its capability to integrate in your company’s payroll processes. It should give precise attendance data for the current payroll cycle, which can be used when calculating salary and benefits quickly and accurately. 

6. Alerts For Missed Punches

Any old-fashioned or traditional punch clock is prone to human errors. For instance, it’s easy for employees to return from lunch break and start work, forgetting to punch in. Once they realize this time error, it might be when they already arrived at their home.

When it happens, managers will verify the employee’s working hours for correction. A modernised HR management system is designed to send alerts to the managers and employees of missed punch-ins through mobile alerts and self-service portals. With this feature, it’ll remove any chance of missed punch-ins.

7. Comprehensive Reporting Tools

When it comes to businesses, an essential aspect is reporting. Being able to know compliance and performance is critical to make well-informed decisions that will affect the business. A must-have component of time and attendance systems is the ability to configure reports to give you thorough insights into your business.

There are two kinds of reports and these include ad-hoc and scheduled. A scheduled report is the report that the system’s users need in their inboxes at a given time. Ad-hoc reporting, on the other hand, provides managers or department heads the ability to generate certain reports when some matters arise.

If a time and attendance system has a reporting feature, it can save your business hours of producing spreadsheets and processing information manually.

8. Cloud And Mobile Support

Another key feature you should look for in a time and attendance system is cloud and mobile support. A cloud-based system is beneficial for all businesses as it’s widely accessible from any type of mobile device.

It also implies browser integrations, which means the system can be opened without installing any app. Other than that, mobile platforms can help manage remote employees’ time tracking and boost their productivity at the same time due to accurate attendance capture from various locations.

9. Employee Self-Service

For a time and attendance system, having an employee self-service feature is a real game-changer. Your employees don’t have to clock in at your office. Instead, they can do it remotely by logging in to a browser or using an app. 

Plus, the feature enables employees to have leave requests, self-compliance, and corrections to the attendance records, which can be done without the intervention of a manager or HR.

Conclusion

If you’re searching for a time and attendance system, ensure the above features are fully functioning and present. Keep in mind that timekeeping is a crucial aspect of running a business, so having the best time and attendance system is essential. However, before you choose one for your business, make sure to take advantage of the available demo to know which works best for your needs.

By Lisa Baker, Senior Editor

Senior Editor Lisa Baker is the owner of Need to See it Publishing Group, providing contract news for business and news sites across the UK. Lisa is an experienced HR writer and commentator, editing HR publications for more than 5 years.